Triveni Intranet Portal - Case Study

Client Overview

Triveni Turbines Limited (TTL) is a leading manufacturer of industrial steam turbines and power solutions. TTL has 50+ years of experience in the industry. It designs, manufactures and supplies steam turbine solutions for industrial and renewable power generation projects.

The organization needed better communication & information sharing with the growth of the company. Employees need to access company information, resources and business applications much faster than before. Hence, Triveni Turbines decided to partner with Enaviya in order to create a modern intranet portal that would serve as a central digital workplace for the entire organization.

Client Requirements

Our client required a simple and modern Intranet Portal for Employees. The main goal was to advance internal communication and offer quick access to the information. The organization also wanted a centralized location to share announcements, recognize employee accomplishments, conduct engagement activities, and easily manage the content on the intranet.

Centralized employee communication platform.
Easy access to important links and resources.
Capabilities for Employee Engagement and Recognition.
Management of company announcements and news.
Collect polls and feedback.
Managing photo and video galleries.
Simple content management for admin.

Project Summary

The organization was struggling with information sharing across departments. Employees were spending time searching for company updates, important resources and business applications. One of the challenges was to find announcements and activities of employees which resulted in ineffective communication and employee engagement.
To overcome these challenges, Enaviya built the Triveni Intranet Portal using SharePoint, SPFx, React, Tailwind CSS, PnPJS, and Power Automate.

Our intranet solution gave employees a single location to discover company news, announcements, quick links, business apps, organization resources, birthdays, work anniversaries, rewards & recognition programs, photos, videos, company events, and much more. All of this is accessible through a single system. Admins can simply change portal content, publish updates, and create employee engagement activities, all without IT help.

Challenges

The organization faced issues with communicating across different departments. Employees spent too much time on searching for important information (Example: updates, links, business applications). Also, important company announcements were missed frequently. Employee engagement opportunities were not easily accessible. This negatively affected the organization's ability to communicate.

Company Announcements

Important updates were shared through various channels. Therefore, employees could sometimes miss important company updates.

Availability of Resources

Employees have been spending more time trying to find links, documents, or applications that they need. There was no centralized place to find everything.

Employee Involvement

Employees have a limited number of opportunities to participate in engagement activities, and recognition programs were not very visible. Therefore, there was low employee participation or involvement.

Content Management

Technical teams were responsible to update the content. Working with these technical teams to implement changes took time and less flexible.

Company News and Events

Employees were unable to see important company information, news, events, and accomplishments. Therefore, all employees were not always aware of important facts.

Employee Feedback

There was no simple way to collect employee feedback. Participation in surveys and polls was limited.

Solution Implemented

To overcome these challenges, Enaviya built an up-to-date and effective intranet portal using Microsoft SharePoint technology. The intranet portal is a single platform for employees to get company information, important resources, and engagement activities. It helps employees to stay connected to the company and workplace events updates. Also, the intranet portal enables the administrator to easily manage the content without the need for technical teams.

Quick Links & Resource Access

An intranet portal is designed to provide employees with To overcome these challenges, Enaviya built an up-to-date and effective intranet portal using Microsoft SharePoint technology.

Announcement Management

In the portal, there is a dedication section available to share the company’s latest news, policy updates, and other important announcements. Thus, it assists employees in staying up to date with organizational activities.

Employee Recognition

The portal will recognize employees' birthdays, work anniversaries, rewards, and other accomplishments. This helps to recognize employees and encourages greater workplace engagement.

Interactive Polls & Feedback

Employees will be able to participate in polls and surveys. So that they can share their opinions regarding different initiatives. This allows for increased employee participation and able to gather valuable feedback.

Media Centre

The Media Platform is a central resource for Company news, events notifications, accomplishments, and highlights of the organization.

Photo/Video Gallery

Employees can easily stay updated with the latest activities. Employees can view photo/video galleries of company events, trainings, celebrations and other activities. This enables employees to connect on a more engaging level within the organization.

How the Solution Works

Triveni Intranet Portal serves as a central hub for all employees. It brings company information, communication, and engagement activities into one place. Employees can easily access the portal to stay updated and connected.

Login to the Portal

Employees can easily login to the portal to access all essential information about the business through a centralized location.

View Company Updates

Employees receive updates about announcements, business news, messages from the leadership team, and other significant information.

Access Company Resources

There are quick links available so employees can find all of their business applications, business documents and frequently used resources.

Get Involved in Activities

Employees have the opportunity to participate in polls, surveys and engagement programs through the portal.

Celebrate Employee Milestones

The portal provides information on employee's birthdays, work anniversaries, reward and recognition programs.

Core Modules Implemented

Enaviya has developed many different modules to help with communication, employee engagement and content management. Employees are able to easily access information and participate in company activities. The admin can easily manage content and share updates. The portal provides a centralized location for all the employees to obtain information about the company.

Quick Links Management

This section allows for easy access to key resources and business applications.

Management of Announcements

This module allows for admin to publish updates, company policy, and other important updates.

Recognition & Rewards

This module allows for the publishing/displaying of employee achievements, awards, and appreciation.

Birthday and Work Anniversary Management

The portal allows for the publishing/displaying of employee birthdays and work anniversary celebrations across the company.

Poll & Feedback Management

Allowing employees to participate in polls, surveys and feedback activities.

Media Centre Management

This module offers a centralized location to share news, event updates and other organization’s highlights.

Photo & Video Gallery

This section displays videos and photos of company events, training programs and other employee’s activities.

Final Result

The implementation of the Intranet Portal enhanced communication and increased employee engagement within the Triveni Turbines organization. Now, employees have access to all important documents, resources, and company information through one web-based platform. Employees have experienced quicker and more effective communication with one another. In addition, content management has become easier, and employee participation has increased in all activities.

Improved Communication

Employees can see announcements, news, and updates all in one location. This speeds up and simplifies the ability to communicate.

Increased Employee Engagement

Employees can engage themselves by participating in polls, celebrations, and recognition programs. This will allow all the employees to be involved in the company’s activities.

Improved Productivity

Employees can access applications and resources via quick links to save time. Employees will have easier access to important resources Employees can see announcements, news, and updates all in one location. This speeds up and simplifies the ability to communicate.

Improved Work Culture

Recognizing employees with birthdays, anniversaries, and recognition programs will help employees feel more connected

Easier Access to Content

Admins can update portal content easily. Thus, regular updates do not require technical support.

Modern Digital Work Environment

The organisation has one platform for communicating with employees, sharing information with employees, and engaging with employees.

Tools & Technologies Used

PnPJS

Power Automate

React

SharePoint

SharePoint Framework (SPFx)

Tailwind CSS

Industry

Manufacturing